We
intend this book to guide the Tempe Monthly Meeting Nominating Committee, the
conveners and clerks of other Meeting committees, and anyone who wants to
understand how Tempe Friends accomplish their work as a religious community.
Please use this brief guide as a supplement to the Intermountain Yearly Meeting
book of discipline–currently the 1993 Faith and Practice of North
Pacific Yearly Meeting.
In
September 1968 a small number of Friends began meeting as a Worship Group in
Danforth Chapel on the campus of Arizona State University. For the next two
years attendance averaged between five and eight, sometimes only two or three.
But each year since 1970 attendance has grown steadily as worshipers have found
comfort and support in silent corporate worship.
In
February 1973, Arizona Half-Yearly Meeting recognized the Worship Group as
Tempe Monthly Meeting with eleven founding members. Since then, members from
Tempe Monthly Meeting have given leadership to Arizona Half-Yearly Meeting and
Intermountain Yearly Meeting and been active and serving participants in the
work of the Friends World Committee for Consultation, the Friends Committee on
National Legislation, the American Friends Service Committee, Friends General
Conference, and, while it was active, the Friends Committee on Arizona
Legislation.
In
response to growing membership and the need for a meeting place that would
better serve its younger and older members, the Meeting purchased property at
318 E. Fifteenth Street in 1989. Through memorial gifts and other generous
donations of time, labor, and money, a meetinghouse was built at that location.
It has served as the home of Tempe Friends Meeting since 22 February 1991.
During 2002-2003, a three-room addition for children’s Firstday school
activities was designed and completed north of the original building.
In
this setting, worshipers have found a sense of peacefulness, serenity, and
reassurance. It is a place for spiritual renewal and rededication. May it so
continue.
TABLE of CONTENTS
BLUE
BOOK SCOPE and PURPOSE...............................................................................................................................................
HISTORY OF TEMPE MEETING.......................................................................................................................................................
CLERK...................................................................................................................................................................................................
MINUTE CLERK...................................................................................................................................................................................
RECORDS CLERK..............................................................................................................................................................................
TREASURER.........................................................................................................................................................................................
FINANCE COMMITTEE.....................................................................................................................................................................
WORSHIP and MINISTRY COMMITTEE......................................................................................................................................
COUNSEL and OVERSIGHT COMMITTEE...................................................................................................................................
CHILDREN’S RELIGIOUS EDUCATION COMMITTEE.............................................................................................................
ADULT RELIGIOUS EDUCATION COMMITTEE.........................................................................................................................
NOMINATING COMMITTEE............................................................................................................................................................
DIRECTORS for TEMPE FRIENDS MEETINGHOUSE
CORPORATION...............................................................................
AUDITORS............................................................................................................................................................................................
HOSPITALITY COMMITTEE...........................................................................................................................................................
NEWLETTER/CALENDAR EDITOR...............................................................................................................................................
DIRECTORY EDITOR........................................................................................................................................................................
HISTORIAN..........................................................................................................................................................................................
PEACE and SOCIAL CONCERNS COMMITTEE.........................................................................................................................
LIBRARY COMMITTEE.....................................................................................................................................................................
BUILDING and GROUNDS COMMITTEE......................................................................................................................................
OUTREACH COMMITTEE................................................................................................................................................................
AMERICAN FRIENDS SERVICE COMMITTEE
LIAISON.........................................................
IMYM CONTINUING COMMITTEE REPRESENTATIVE...........................................................................................................
AHYM CONTINUING COMMITTEE REPRESENTATIVE..........................................................................................................
ARIZONA HALF-YEARLY MEETING NOMINATING
COMMITTEE.......................................................................................
GUIDELINES FOR USE OF MEETINGHOUSE...............................................................................................................................
The clerk must be a member of Tempe
Monthly Meeting. Two Friends, both of who must be members of Tempe Meeting,
might be appointed as co-clerks. The clerk(s) is (are) appointed for a one-year
renewable term that begins at the rise of the Fifth Month meeting for business.
The clerk shall not be a director of the Corporation nor treasurer of the
Meeting. Among other duties, the clerk will:
1.
Preside at
meetings for business.
2.
See to the
rise of meeting for worship, welcome guests, and make announcements.
3.
Serve ex officio as a member of all Meeting
committees and the Tempe Friends Meetinghouse Corporation Board.
4.
Convene the
joint meetings of the Worship and Ministry Committee with the Counsel and
Oversight Committee.
5.
Channel
Meeting tasks and opportunities for service to appropriate individuals and
committees.
6.
Effectively
conduct meetings for business, by:
a)
Keeping a
calendar of regular business to be undertaken each month.
b)
Alerting
committees and individuals for timely reporting to business meeting.
c)
Directing
business items, concerns, or letters, to the appropriate committees or
individuals so that they may be properly considered before their presentation
at meeting for business.
7.
Sign
Minutes and Letters of Introduction of traveling Friends, both those issued by
Tempe Meeting and those carried by Friends who visit Tempe Meeting.
8.
Sign legal
papers on behalf of and in the name of Tempe Monthly Meeting. This includes
marriage under the care of the meeting or any other legal documents. This does
not include documents relating to property or insurance, which are to be signed
by the Corporation President.
9.
Notify IMYM
and other appropriate Friends’ organizations of the names and addresses of
officers and committee appointees.
10.
Sign
letters being sent in the name of Tempe Meeting.
11.
Receive
minutes and communications from other Meetings and distribute news and
information to Tempe Friends.
12.
Guided by
Worship and Ministry, Building and Grounds, or Monthly Meeting as appropriate,
approve or disapprove the use of the meetinghouse by non-Friends groups or for
non-Friends events, according to the Blue
Book guidelines for use of the meetinghouse.
13.
Keep
complete set of keys to the meetinghouse and a list of those holding one or more
keys.
14.
Be
responsible for the reading of Advices
and Queries during Meeting for Worship on meeting for business days.
15.
Be
responsible for opening the meetinghouse for weekly meeting for worship and for
checking the thermostats. In case of absence the clerk will see that someone is
appointed to take care of these matters.
16.
Prepare an
annual report for the Fifth Month meeting for business and remind all other
officers and committee convenors to do likewise.
17.
As
appropriate, provide the Outreach Committee with materials and announcements
for posting on the community notice board or the website, or for distribution
to the media.
The minute clerk, a member of Tempe
Monthly Meeting, serves a two-year renewable term beginning at the rise of the
Fifth Month meeting for business. Among other duties, the minute clerk will:
1.
Write the
minutes for approval of the meeting for business.
2.
Be
responsible for timely distribution of the minutes to members and attenders
locally and to other individuals and Meetings as seems appropriate.
3.
Present an
annual report to the Fifth Month meeting for business.
4.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
plans for events and activities, as appropriate.
The records clerk, a member of Tempe
Monthly Meeting and a member of the Counsel and Oversight Committee, serves a
two-year renewable term beginning at the rise of the Fifth Month meeting for
business. Among other duties, the records clerk will:
1.
Keep
Meeting records, i.e., the records of births, marriages, deaths, and membership
transfers.
2.
Receive and
send certificates of transfers of membership.
3.
Keep papers
that members and attenders have filed indicating their wishes regarding
terminal medical care, memorial services, and the disposition of their bodies.
Keep the original at the meetinghouse in a locked container and copies at the
records clerk’s home.
4.
Present an
annual report at the Fifth Month meeting for business.
5.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
planned events and activities, as appropriate.
The treasurer, a member of Tempe Monthly
Meeting, serves a two-year renewable term beginning at the rise of the Fifth
Month meeting for business. Among other duties, the treasurer will:
1.
Receive
contributions to the Meeting.
2.
Pay, in a
timely manner, all bills, assessments, and contributions that have been
approved by the Meeting in its annual budget or by special action at a meeting
for business.
3.
Present to
each meeting for business a written summary of transactions and the Meeting’s
present financial state, including amounts owing on mortgages, loans, and
budgeted contributions to Friends’ organizations.
4.
Open and
maintain, on behalf of the Meeting, bank accounts, Certificates of Deposit, and
such other accounts as shall be required to receive and sell stock certificates
or other assets given with the donor’s expectation that they will be converted
immediately to cash for the Meeting’s benefit.
5.
Present
pertinent facts when committees or individuals make proposals requiring
financing.
6.
Serve ex officio as a member of Finance
Committee and participate in drafting the annual budget.
7.
In First
Month of each year, report to each contributor the amount he/she has pledged
and/or contributed in the preceding year.
8.
Annually
submit all financial records to the Meeting’s auditors for their examination.
The Finance Committee consists of three
Meeting members who serve for three years each, the member senior in service acting
as convenor. Among other duties, this committee will:
1.
Meet in
Ninth Month to develop a budget for the coming year, then present the budget at
the Tenth Month meeting for business for approval at the Eleventh Month meeting
for business.
2.
Meet three
additional times a year to review the financial state of the Meeting, with one
of these meetings to include the treasurer, the auditors, the corporation
directors, and the clerk.
3.
Send the
annual budget letter to members and attenders. This letter will inform Friends
of the financial needs of the Meeting for the coming year and encourage
appropriate contributions.
4.
Present an
annual report to the Fifth Month meeting for business.
The Worship and Ministry Committee works
to foster and strengthen the spiritual life of the Meeting by nurturing the
Meeting for Worship and the spiritual growth of individuals in the Meeting. The
committee consists of six Tempe Meeting members who serve for three-year terms,
along with the current clerk as ex
officio member. Each year, the Nominating Committee will name two new
members, as two members complete their three years of service. The duties of
this committee are described in detail in Faith
and Practice of North Pacific Yearly Meeting, the 1993 edition, pages
84-88. The Worship and Ministry Committee will:
1.
Consider
the spiritual needs of members and attenders and of the Meeting as a whole, and
plan and implement ways to meet those needs. This includes care of Meetings for
Worship and Worship Groups.
2.
Nurture the
spiritual growth of individuals in the Meeting by fostering varied gifts for
ministry and service, and encouraging private worship, prayer, meditation, and
devotional reading.
3.
Counsel
with Friends concerning sensitivity to Divine prompting.
4.
Encourage
an appreciation of the variety of gifts that people bring to the Meeting, be
they in ministry, teaching, counseling, social action, etc.
5.
Arrange for
greeters on Sunday mornings.
6.
In
consultation with the Religious Education Committee, plan special occasions
(such as an annual retreat, study groups, and spiritual sharing groups) to
nourish the spiritual life of the Meeting.
7.
Show
concern for the nurture of the religious life of children and young people, for
their participation in the Meeting, and their preparation for membership.
8.
Together
with the Counsel and Oversight Committee and in accordance with the family’s
wishes, arrange appropriate memorial services for a Friend who has died.
9.
Together
with the Counsel and Oversight Committee prepare the annual State of the Meeting report, present it
for approval in the Third Month meeting for business, and forward it to the
clerks of Arizona Half-Yearly Meeting and Intermountain Yearly Meeting.
10.
Choose the
clerk of the Worship and Ministry Committee prior to the Fifth Month meeting
for business.
11.
Meet with
the Counsel and Oversight Committee at least three times a year.
12.
Present an
annual report at the Fifth Month meeting for business.
13.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
planned events and activities, as appropriate.
The Counsel and Oversight Committee has
responsibility for the care of the membership and of the corporate life of the
Meeting. In providing this pastoral care the committee is concerned with the
more outward aspects of building a fellowship in which all members find
acceptance and loving care. The committee consists of six Tempe Meeting members
who will serve three-year terms, along with the current Meeting clerk as ex officio member. Each year, the
Nominating Committee will name two new members, as two members complete their
three years of service. The duties of this committee are described in detail in
Faith and Practice of North Pacific
Yearly Meeting, the 1993 edition, pages 84-88. Among other duties, the
Counsel and Oversight Committee will:
1.
Become
acquainted with members and attenders, consider their personal needs, and plan
and implement ways to meet those needs.
2.
Recommend
membership clearness committees after the Meeting receives applications for
membership. The committees should include four or more Tempe Meeting members,
with at least one drawn from the Counsel and Oversight Committee and at least
one from the Worship and Ministry Committee.
3.
Be
available to counsel and advise membership Clearness Committees if requested.
Appoint a Visitation Committee of members of the Counsel and Oversight
Committee to welcome new members after their membership has been approved.
4.
Coordinate
matters of membership (transfer, joining, traveling, termination, etc.) in
accordance with procedures in Faith and
Practice of North Pacific Yearly Meeting and in conjunction with the
records clerk. Keep in touch with inactive members. Write yearly letters to
nonresident members.
5.
Encourage
junior members and young attenders to apply for full adult membership when
appropriate. Each year, write a letter and present a Bible to any new high
school graduates.
6.
Consider
requests received by the Meeting from couples wishing to be married under the
care of the Meeting. Recommend to the Monthly Meeting four or more Tempe
Meeting members to serve on the Clearness Committee for Marriage. The Clearness
Committee will visit with the couple and make recommendations to the Monthly
Meeting. The Clearness Committee has the option of seeking advice from the
Counsel and Oversight Committee before reporting to the Monthly Meeting. If the
Marriage is allowed, the Counsel and Oversight Committee, taking into account
the wishes of the couple, recommends to the Monthly Meeting the names of Tempe
Meeting members (including at least one member of the Worship and Ministry
Committee) to serve on a Committee of Oversight to attend to the details of the
wedding.
7.
If asked,
appoint a special Committee of Concern, of the requester’s choice, to give
support as that individual’s personal needs or problems are considered.
8.
Assist and
support families in times of need, such as illness or death.
9.
Together
with the Worship and Ministry Committee and in accordance with the family’s
wishes, arrange appropriate memorial services for a Friend who has died.
10.
Prepare
memorial minutes and forward them to Intermountain Yearly Meeting and Quaker
publications. Also send notices of births and marriages to Quaker publications.
11.
Together
with the Worship and Ministry Committee prepare the annual State of the Meeting report, present it for approval in the Third
Month meeting for business, and forward it to the clerks of Arizona Half-Yearly
Meeting and Intermountain Yearly Meeting.
12.
Encourage
Friends to attend IMYM, AHYM, and similar gatherings.
13.
Choose the
convenor of the Counsel and Oversight Committee prior to the Fifth Month
meeting for business.
14.
Meet with
the Worship and Ministry Committee at least three times a year.
15.
Present an
annual report at the Fifth Month meeting for business.
The Children’s Religious Education
Committee consists of 8 to 12 people with named coordinators for the children’s
various age groups. Others interested in religious education are welcome to
attend all meetings. The committee meets every two months or as needed to
fulfill its responsibilities. Among other duties, the Committee will:
1.
Plan the
curriculum for First-day School.
2.
Arrange for
teachers for the First-day School classes.
3.
Keep informed
of available curriculum materials.
4.
Hire paid
help for childcare as needed for First-day School and other meetings.
5.
Assess
regularly with teachers and parents the effectiveness of the Meeting’s
educational efforts.
6.
Be
responsible for planning the children’s program when it is Tempe Meeting’s
responsibility for coordinating Arizona Half-Yearly Meeting.
7.
Present an
annual report to the Fifth Month meeting for business.
8.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
planned events and activities, as appropriate.
The Adult Religious Education Committee
consists of 4 to 6 people. Others interested in religious education are welcome
to attend all meetings. The committee meets every two months or as needed to
fulfill its responsibilities. Among other duties, the Committee will:
1.
Plan the
curriculum for adult study sessions or discussion groups.
2.
Arrange for
leaders for the adult program.
3.
Keep
informed of available curriculum materials.
4.
Assess
regularly with leaders, participants, and others the effectiveness of the
Meeting’s adult education efforts.
5.
Present an
annual report to the Fifth Month meeting for business.
6.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
planned events and activities, as appropriate.
The Nominating Committee consists of six
Tempe Monthly Meeting members who serve for three-year overlapping terms with
two new appointees each year. One of the members senior in service to the
committee will act as convenor. Each year the meeting for business will appoint
three Meeting members to a Naming Committee that will name the Friends who will
serve on the Nominating Committee, replacing those whose term of service has ended.
The Nominating Committee brings to the
Fourth Month meeting for business, for approval at the Fifth Month Meeting,
nominations for the following officers and committee members who begin their
terms of service at the rise of the Fifth Month meeting for business:
Clerk one-year
renewable term
Minute Clerk two-year
renewable term
Records Clerk two-year
renewable term
Treasurer two-year
renewable term
Two Worship and Ministry Committee
members three-year
rotating terms
Two Counsel and Oversight Committee members three-year
rotating terms
Children’s Religious Education Committee
*
Adult Religious Education Committee *
Peace and Social Concerns Committee *
Hospitality Committee *
Building and Grounds Committee *
Library Committee *
Finance Committee
Outreach Committee
One member to Corporation Board of
Directors three-year
rotating term
One Auditor two-year
rotating term
Newsletter/Calendar Editor
Directory Editor
Historian(s)
Arizona Half-Yearly Meeting Nominating
Committee member(s)
Arizona Half-Yearly Meeting Continuing
Committee members
Two Intermountain Yearly Meeting
Continuing Committee members
AFSC Arizona Area Committee Liaison
IMYM Nominating Committee member
IMYM Faith and Practice Committee
member(s)
Any
other committees or positions as requested by the Tempe Monthly, Arizona
Half-Yearly, or Intermountain Yearly Meetings.
*
Convenors chosen by Nominating Committee
Note–Meeting officers, members of Worship and
Ministry Committee, Counsel and Oversight Committee, Finance Committee,
Nominating Committee, directors of Tempe Friends Meetinghouse Corporation, and
any committee convenors shall be members of Tempe Meeting.
The Corporation directors of Tempe
Friends Meetinghouse Corporation are three members of the Meeting (excluding
the clerk) appointed for three-year overlapping terms, the person senior in
service acting as President. The directors meet twice a year as required by
Arizona law and at other times as needed. Duties of the directors are as follows:
1.
Hold title
for the meetinghouse and its property.
2.
Perform
those duties that fulfill legal obligations and which ensure the security of
the Corporation’s assets, i.e., file all papers required by the State of
Arizona or Federal laws; secure insurance that covers meetinghouse property and
potential liabilities; pay all taxes.
3.
Keep all
important legal papers in a bank safety deposit box.
4.
Periodically
review the Corporation’s financial condition in consultation with the Finance
Committee and make any pertinent recommendations to the Monthly Meeting.
5.
Present an
annual report to the Fifth Month meeting for business.
One person is named each year to serve as
auditor for a two-year overlapping term. The person is chosen, if possible,
from former treasurers, Finance Committee members, or Corporation Board
members. The duty of the auditors is to examine annually all financial records
of the Meeting to ascertain their condition and orderliness, and to report
their findings to the Fifth Month meeting for business.
The Hospitality Committee consists of a
minimum of six people. Among other duties, the Committee will:
1.
Arrange
Friendly Eights dinners and potlucks.
2.
Plan other
social events to increase friendships within the Meeting, keeping Counsel and
Oversight apprised of such plans.
3.
Take
responsibility for hospitality following meeting for worship and on any special
occasions.
4.
Oversee
social functions to welcome visiting Friends.
5.
Provide a
calendar for Quaker groups to schedule the use of the meetinghouse. Non-Friends
groups will be added to the calendar after approval of Monthly Meeting.
6.
Purchase
needed supplies for coffee hour and special occasions.
7.
Present an
annual report to the Fifth Month meeting for business.
8.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
planned events and activities, as appropriate.
Each month, the Newsletter/Calendar
Editor will publish the calendar and news of the Meeting, of individuals, and
events of interest or concern to Tempe Friends. In addition, the editor will
keep the newsletter editor, webmaster and convenor of the Outreach Committee
apprised of planned events and activities, as appropriate.
The Editor will prepare a directory of
members and attenders following the Fifth Month meeting for business each year.
An updated list of additions and corrections to the directory will be published
in Tenth Month and Second Month. An annual report will be presented to the
Fifth Month meeting for business.
The Historian gathers and preserves
pictures and documents (other than vital records kept by the records clerk, and
minutes kept by the minute clerk) that would serve as an informal historical
record of the Meeting. An annual report will be presented to the Fifth Month
meeting for business.
The Peace and Social Concerns Committee
consists of all those who are interested in these concerns. The committee meets
every month or as needed to fulfill its responsibilities. Among other duties,
the Committee will:
1.
Organize
appropriate activities that promote peace and social service in which Friends
can participate.
2.
Plan
meetings or activities on issues of greatest concern to the Meeting as a whole
and open to the wider community.
3.
Transmit to
Meeting members timely information received from various sources relating to
Friends’ peace and social testimonies and concerns.
4.
Inform
Friends through the Meeting Newsletter of the work which members and attenders
are doing in other organizations or as individuals to foster Friends’ concerns.
5.
Present an
annual report to Fifth Month meeting for business.
6.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
planned events and activities, as appropriate.
The Library Committee consists of three
people. Among other duties, the Committee will:
1.
Keep track
of books on loan and send notices after three months if not returned.
2.
Buy new
books and, with consultation, accept gift books.
3.
See that
there are enough pamphlets and order when needed.
4.
Keep the
display racks up to date with magazines, etc.
5.
See that
books are in order on the shelves.
6.
Present an
annual report to the Fifth Month meeting for business.
The Building and Grounds Committee
consists of nine people, appointed for three-year overlapping terms. The
Nominating Committee recommends three new appointees each year. The committee
meets monthly or as needed to attend to any business or need related to the
care and upkeep of the meetinghouse and its grounds. Among other duties, the
Committee will:
1.
Coordinate
a list of volunteers to clean the meetinghouse.
2.
Purchase
needed cleaning materials and paper supplies.
3.
Maintain
heating, cooling, lights.
4.
Provide for
the upkeep of the landscaping and parking lot.
5.
Arrange for
any needed repairs to the building.
6.
Seek the
approval of Monthly Meeting for expenses not already in the annual budget.
7.
Approve
material gifts to the meetinghouse.
8.
Present an
annual report to the Fifth Month meeting for business.
The Outreach Committee consists of 5 or 6 people drawn from
both young and older members or attenders. Others interested in outreach
efforts are also welcome and encouraged to attend all meetings.
The Committee facilitates the sharing of information about
Tempe Monthly Meeting activities with the general public.
Among other duties, the Committee will:
1. Work closely with the newsletter/calendar editor to
provide news of the Meeting, individuals, and events of interest to Tempe
Friends.
2. Guide the website, working closely with the webmaster.
3. Oversee the notice bulletin board in the fellowship room.
4. Assist other committees and representatives in their
outreach efforts.
5. Provide timely letters and notices to the media about
Meeting events, and activities. Statements of beliefs and concerns will be
approved by the Meeting prior to public distribution.
6. As appropriate, recommend new outreach activities to
meeting for business.
7. Present an annual report to the Fifth Month meeting for
business.
The American Friends Service Committee
Arizona Area Committee Liaison will:
1.
Serve as a
two-way channel of communication between the AFSC and Tempe Meeting.
2.
Canvass the
Meeting for persons with skills useful in AFSC projects and assist the
Coordinator of IMYM/AFSC Joint Service Projects.
3.
Provide
AFSC and other Meetings and Worship Groups with information about local service
and social action programs undertaken by the Meeting.
4.
Keep the
newsletter editor, webmaster and convenor of the Outreach Committee apprised of
planned events and activities, as appropriate.
One member and one alternate member from
Tempe Meeting serve on the Continuing Committee of Intermountain Yearly
Meeting. Among the duties of those so chosen are:
1.
Report to
the clerks of Yearly Meeting and Continuing Committee any changes of Continuing
Committee representatives in the Meeting, of officers, meeting place or time,
including addresses and phone numbers.
2.
Attend
Continuing Committee meetings and reflect the sense of Tempe Meeting.
3.
Present the
letter/questionnaire received in the autumn from the Continuing Committee clerk
to the Meeting.
4.
Send
written responses to the Continuing Committee clerk at least 30 days in advance
of the winter committee meeting of Continuing Committee.
5.
Seek and be
aware of the sense of the Meeting about matters referred to them by the clerk,
officers, of committees of IMYM, and about those matters which arise from the
Regional and/or Monthly Meetings.
6.
Maintain
the Meeting’s file of Continuing Committee minutes, the Guide, and other
pertinent records that are to be passed on to their successors.
7.
Report to
the Meeting the actions and plans of the Continuing Committee meeting.
8.
Prepare
members and attenders of the Meeting for participation in the IMYM sessions and
program and answer questions as well as explain the opportunities, rules and
limitations of accommodations, and registration procedures.
9.
Act as
liaison between IMYM and Tempe Meeting (remembering to include the newsletter
editor and webmaster).
The duties of the Arizona Half-Yearly
Meeting Continuing Committee members include:
1.
Report to
the clerk of AHYM any changes of Continuing Committee representatives in the
Meeting, of its officers, or time of meeting.
2.
Attend
committee meetings and reflect the sense of Tempe Meeting.
3.
Be aware of
the sense of the Meeting about matters referred to them by the clerk of AHYM.
4.
Report to
Tempe Meeting the actions and plans of the Continuing Committee meetings.
5.
Encourage
members and attenders of the Meeting to participate in AHYM, answer questions
and make registration forms available.
6.
Act as a
liaison between AHYM and the Meeting (remembering to include the newsletter
editor and webmaster).
The appointed member will represent Tempe
Monthly Meeting on the AHYM Nominating Committee, which meets twice annually
(usually early Eighth Month and early First Month) to nominate the Arizona
Half-Yearly Meeting officers and other appointments.
1. Any Friends’ activities may be scheduled
if they fit into the Meeting calendar.
2. The meetinghouse is available for full
use by others for programs and activities that are in keeping with Friends’
testimonies and beliefs.
3.
For any
group requesting use of the meetinghouse:
4.
For non-Friends groups requesting regular
use of the meetinghouse:
Each
group requires approval of Monthly Meeting and must comply with a.-n. above.
5.
Non-Quaker groups requesting single
occasion use of the meetinghouse:
REQUEST FOR ONE-TIME USE OF THE TEMPE FRIENDS MEETINGHOUSE
Group name:
Requested date: Requested time: from until
Facilities requested (please check all that apply):
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Fellowship Room |
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Worship Room |
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School Rooms |
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Kitchen |
Please describe the purpose of the requested use.
How many people are expected to attend the function?
Is food to be served? If so, how will it be supplied?
Is any for-profit entity (e.g. caterer, musician or disk jockey, lecturer or teacher) involved in the function? If so, who?
What is your connection with the Tempe Friends Meeting, if any?
The contact person is responsible for acquiring and returning the building keys, and for the group meeting all the Conditions for Use of the Premises.
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Telephone |
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I have read and agree to the Conditions for Use of the Premises:
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CONDITIONS FOR USE OF
THE PREMISES
· A required key deposit of $25 will be returned when the building keys are returned.
· Smoking, alcohol and illegal drugs are not allowed on the premises.
· The maximum number of people allowed on the premises is 138.
· If a caterer, commercial music provider, or other for-profit entity is involved, an insurance certificate is required, with Tempe Friends Meeting named as an additional insured.
· The group shall furnish its own supplies.
· The group shall leave the premises as clean and orderly as they found them, and shall be fully responsible for any property damage.
· All doors and windows shall be locked and the HVAC system shall be returned to the stand-by setting upon leaving the building(s).
· The event shall not create any neighborhood disturbance.
· There shall not be any political meetings unless there is a connection with Friends’ testimonies (e.g. peace, justice, equality).
· A contribution to cover the Meeting’s expenses is requested.
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Please send this form to: Clerk, Tempe Friends Meeting,
318 E. 15th Street, Tempe, Arizona 85281
APPROVAL OF ONE-TIME USE OF THE TEMPE FRIENDS MEETINGHOUSE
Approval is hereby given to (Group name) for use of the Tempe Friends Meetinghouse, 318 E. Fifteenth Street, Tempe, AZ 85281 for an event on (date) from until (time).
It is understood that this event is not sponsored by Tempe Monthly Meeting of the Religious Society of Friends or by the Tempe Friends Meetinghouse Corporation.
CONDITIONS FOR USE OF
THE PREMISES
· A required key deposit of $25 will be returned when the building keys are returned.
· Smoking, alcohol and illegal drugs are not allowed on the premises.
· The maximum number of people allowed on the premises is 138.
· If a caterer, commercial music provider, or other for-profit entity is involved, an insurance certificate is required, with Tempe Friends Meeting named as an additional insured.
· The group shall furnish its own supplies.
· The group shall leave the premises as clean and orderly as they found them, and shall be fully responsible for any property damage.
· All doors and windows shall be locked and the HVAC system shall be returned to the stand-by setting upon leaving the building(s).
· The event shall not create any neighborhood disturbance.
· There shall not be any political meetings unless there is a connection with Friends’ testimonies (e.g. peace, justice, equality).
· A contribution to cover the Meeting’s expenses is requested.
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Clerk’s Signature (for Tempe Friends Meeting) |
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The contact person is responsible for acquiring and returning the building keys, and for the group meeting all the Conditions for Use of the Premises.
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I have read and agree to the Conditions for Use of the Premises:
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Signature |
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REQUEST FOR REGULAR USE OF THE TEMPE FRIENDS MEETINGHOUSE
Group name:
Requested dates: Requested times: from until
Facilities requested (please check all that apply):
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Fellowship Room |
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Worship Room |
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School Rooms |
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Kitchen |
Please describe the purpose of the requested use.
How many people are expected to attend the function?
Is food to be served? If so, how will it be supplied?
Is any for-profit entity (e.g. caterer, musician or disk jockey, lecturer or teacher) involved in the function? If so, who?
What is your connection with the Tempe Friends Meeting, if any?
The contact person is responsible for acquiring and returning the building keys, and for the group meeting all the Conditions for Use of the Premises.
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Contact Name |
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Telephone |
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State/ZIP |
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I have read and agree to the Conditions for Use of the Premises:
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Signature |
|
Date |
CONDITIONS FOR USE OF
THE PREMISES
· A required key deposit of $25 will be returned when the building keys are returned.
· Smoking, alcohol and illegal drugs are not allowed on the premises.
· The maximum number of people allowed on the premises is 138.
· If a caterer, commercial music provider, or other for-profit entity is involved, an insurance certificate is required, with Tempe Friends Meeting named as an additional insured.
· The group shall furnish its own supplies.
· The group shall leave the premises as clean and orderly as they found them, and shall be fully responsible for any property damage.
· All doors and windows shall be locked and the HVAC system shall be returned to the stand-by setting upon leaving the building(s).
· The event shall not create any neighborhood disturbance.
· There shall not be any political meetings unless there is a connection with Friends’ testimonies (e.g. peace, justice, equality).
· A contribution to cover the Meeting’s expenses is requested.
·
Please send this form to: Clerk, Tempe Friends Meeting,
318 E. 15th Street, Tempe, Arizona 85281
APPROVAL OF REGULAR USE OF THE TEMPE FRIENDS MEETINGHOUSE
Approval is hereby given to (Group name) for use of the Tempe Friends Meetinghouse, 318 E. Fifteenth Street, Tempe, AZ 85281 on (dates) from until (times).
It is understood that this use is not sponsored by Tempe Monthly Meeting of the Religious Society of Friends or by the Tempe Friends Meetinghouse Corporation.
CONDITIONS FOR USE OF
THE PREMISES
· A required key deposit of $25 will be returned when the building keys are returned.
· Smoking, alcohol and illegal drugs are not allowed on the premises.
· The maximum number of people allowed on the premises is 138.
· If a caterer, commercial music provider, or other for-profit entity is involved, an insurance certificate is required, with Tempe Friends Meeting named as an additional insured.
· The group shall furnish its own supplies.
· The group shall leave the premises as clean and orderly as they found them, and shall be fully responsible for any property damage.
· All doors and windows shall be locked and the HVAC system shall be returned to the stand-by setting upon leaving the building(s).
· The event shall not create any neighborhood disturbance.
· There shall not be any political meetings unless there is a connection with Friends’ testimonies (e.g. peace, justice, equality).
· A contribution to cover the Meeting’s expenses is requested.
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Clerk’s Signature (for Tempe Friends Meeting) |
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Date |
The contact person is responsible for acquiring and returning the building keys, and for the group meeting all the Conditions for Use of the Premises.
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Contact Name |
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Telephone |
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Street |
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I have read and agree to the Conditions for Use of the Premises:
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Signature |
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Date |